St. Joseph

St. Joseph Roman Catholic Parish

OCIA Coordinator Position

Activities and Responsibilities:

• Welcome and encourage interested inquirers with a well-developed and responsive ministry of formation that leads to the sacraments of initiation into a full Catholic life.
• Nurture and direct those who assume roles required for Christian Initiation (Catechists, Sponsors, Godparents, Team Members).
• Plan liturgies for the various stages of the Catechesis.
• Communicates with inquirers, team, office manager, and parish priest.
• Provide leadership and direction to team.
• Recruit and motivate team members.
• Provide pastoral care through spiritual guidance, genuine attention to their personal needs, and helpful resources to all team members.
• Coordinate with music ministry to plan music for liturgies.
• Responsible for the Liturgical Rites that are part of the various stages of the OCIA process.
• Weekly attendance at mass during the Inquiry Stage.
• Weekly attendance at mass with candidates.
• Ensure that a prayerful spirit prevails throughout the initiation process.
• Interview prospective candidates/team members and monitor formation of same.
• Organize team meetings when necessary.

This position may also be responsible for infant baptism, marriage preparation, and annulments; and may be required to take Kino Institute courses offered through the Diocese of Phoenix for these functions. 

General Responsibilities of Baptism Coordinator:

• Maintains communication with Pastor for ministry needs and direction of program.
• Ensures baptism prep classes and baptism dates and times are on the parish calendar.
• Hosts baptism preparation sessions and rehearsals (as needed) for parents and godparents.
• Works with Sacramental office to maintain updated participant baptismal records including gathering necessary paper work needed for baptism from parents and godparents.
• Responds to inquiries from prospective families (verbal, email, telephone, and text).
• Provide packet of all necessary forms to family that are required for the Baptism.
• Ensures all forms are returned and complete before the date of the Baptism.

General Responsibilities of the Marriage Coordinator:

• Oversees and provides marriage prep for engaged couples and coordinates rehearsal & wedding dates.
• Manages program for marriage preparation consistent with Diocese of Phoenix policies.
• Serves as the initial contact for couples seeking marriage in the Catholic Church.
• Maintains and is responsible for all marriage related paperwork.
• Processes marriage packets for couples marrying outside of this parish.
• Coordinates with Natural Family Planning groups to enroll interested couples.
• Serves as the initial contact for parishioners seeking information about annulments.
• Tracks progress of annulments.
• Verifies wedding date with clergy and cordinators of Liturgy & Music.
• Reserves church facilities for weddings and wedding rehearsals.
• Recruits priest, sacristan, altar servers, and music to assist at wedding events at the parish.
• Assist in-person with rehearsals and weddings, as needed.
• Participate in all relevant Diocesan training and meetings.

Skills/Qualifications:

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Publisher, Access).
• Ability to perform physical tasks associated with job.
• Ability to work cohesively with staff, volunteers, and parish community.
• Ability to always maintain confidentiality and professionalism.
• Available for evening and weekend work as needed.
• Practicing Catholic with an understanding of Catholic Sacraments and Catholic teachings.
• Adherence to Diocese of Phoenix Ethical and Personal Conduct Policies.
• Favorable background check.